Minutes October 27, 2014

Minutes of MFA Meeting, October 27, 2014
• The meeting was called to order at 7:38 p.m., EST. In attendance were Jo Anne St. Clair,
President; Suzanne Hamilton, Secretary; & Curt Montague, Treasurer.
• The minutes from the September 29, 2014 meeting were approved as presented.
• Treasurer’s report: We started the month with $1,118.32 in our account. We had one debit
of $800.00 from the mass mailing account. We had no additions to the account. We now
have $318.32 in our Treasury. Our next real expense is for the internet server in January. It
should be about $120.00. I do not expect us to have to pay any year end taxes. The
Treasurer’s report was approved as submitted.
• President’s Report: I have been following all the dialogue between everyone and trying to
keep us moving forward. We need to entertain Cousin Richard’s proposal to match $500.00 if
the Board antes up. I am mailing the application to the Hampton Museum tomorrow to rent
the conference room for the 2015 reunion/Board meeting.
• A report was presented by Treasurer Curt Montague regarding the mass mailing to family
members regarding the 2015 reunion. The mailing was scheduled to be sent out on October
28, 2014, was being sent to 1,663 recipients & was being sent at the literature rate of
.29655 per piece. Factoring in the price to have a third party prepare & send the mass
mailing, the price came to about $1.00 per address.
• President St. Clair noted that Historian Robert V. Montague had incurred significant out-ofpocket
expenses & urged the Board to reimburse Robert V. as soon as possible.
• A motion was made & seconded that Robert V. will be reimbursed from the anticipated
membership fees coming from the mass mailing.
• Discussion took place regarding matching Richard Montague’s challenge to the Board of
matching his $500 pledge towards the mass mailing. Board members were encouraged to
contribute what they could.
• There being no further business to consider, the meeting was adjourned at 8:30 p.m. EST.
• The next meeting will be Monday, November 24, 2014 at 7:30 p.m.
Respectfully submitted,
Suzanne Hamilton
Addendum to minutes from Robert V. Montague; need a motion to include them as submitted.
“The Board is under no obligation to reimburse me at this time or ever. If the treasury ever gets wildly flush,
then OK I’ll accept a reimbursement. We are trying to grow our Association and I consider this an investment in
its future. I believe Cousin Richard feels similarly, otherwise he would not have donated his check for $500. It
serves no purpose to bankrupt our Treasury with reimbursements at a time when growth is paramount.
“Any future mail-outs depend on the return rate on the 1667 mailings that will go out today. If we can’t get a
decent return on the states I selected in this first mail-out, then that will be a fair indicator that it will only
get worse if we try to milk the other states for members and probably not be worth the investment. We should
wait about a month or so for those results to come in. We should make no non-refundable commitments for
hotels, speakers, or tours until we know the outcome of this first mail-out.
“Finally, if the reunion is a go, I would like us think about Montague-related pens, coffee cups, hats, and
specialty items be made available as a money-making opportunity. Whatever we don’t sell can go on the
website for sale after the reunion.”

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